Senior Administrative Associate, Department of Aerospace Engineering and Engineering Mechanics

Job Posting Title:

Senior Administrative Associate, Department of Aerospace Engineering and Engineering Mechanics

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Hiring Department:

Department of Aerospace Engineering and Engineering Mechanics

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. As the new space age emerges, the Department of Aerospace Engineering and Engineering Mechanics at The University of Texas at Austin continues its long history of being a world leader across a breadth of disciplines. Teaching and research activities take place in the areas of space engineering/science, aviation, robotics, computation, mechanics and more. At UT Aerospace, where our academic programs rank among the top 10 in the nation, the sky is not the limit!

This job description may not include all assigned duties, responsibilities, or aspects of the job described.

Purpose

Responsible for procurement, receiving, and inventory in the Department of Aerospace Engineering and Engineering Mechanics.

Responsibilities

• Coordinate and perform purchasing and contracting for the department. Responsible for soliciting bids, securing specs, and presenting options for major purchases and contractual agreements for maintenance and services. This includes UT Market, PointPlus and departmental procurement card purchases. Serve as purchasing liaison with the Cockrell School Business Affairs Office, the university Office of Accounting, Purchasing, Accounts Payable, and other outside entities.

• Work with vendors and central University offices to complete the onboarding process including processing PIFs, direct deposit forms, and address updates.

• Serve as the primary shipping and receiving staff member for the department.

• Coordinate with the department building manager to complete inventory control on all purchases.

• Other related functions as assigned.

Required Qualifications

• Bachelor's degree and three years of relevant administrative experience.

• Excellent written and verbal communication skills.

• Excellent problem-solving abilities.

• Ability to work successfully independently and as a member of a team.

• Ability to prioritize work in a deadline-driven and dynamic environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with UT Austin purchasing policy and procedures.

• Experience with purchasing at a large organization.

Salary Range

$55,000+ depending on qualifications

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Job requires sitting, standing, and bending on a daily basis.

Work Shift

• Standard work hours are Monday - Friday, 8:00 a.m. - 5:00 p.m.

• Flexible schedule work may be considered.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) (PDF)
• E-Verify Poster (Spanish) (PDF)
• Right To Work Poster (English) (PDF)
• Right To Work Poster (Spanish) (PDF)

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.