Career Executive Assistant to CEO of a Retail Gas Operating Co.

We are seeking a highly organized and experienced Career Executive Assistant to support the CEO of a fast-growing company in the retail gas industry space in Long Beach, CA. As an Executive Assistant, you will play a crucial role in supporting the CEO in day-to-day operations. The ideal candidate will have 5-10+ years of prior experience providing 1:1 support to high-net-worth individuals or CEOs, managing high-volume calendars, and coordinating various personal tasks. Must be highly professional, have a high level of discretion/confidentiality, have the ability to prioritize multiple tasks, and have a "can do" attitude at all times.

Typical duties are (but not limited to):

· Oversee all daily administrative operations for the CEO and CFO.

· Effectively manage various key functions of the CEO's office, including handling phone calls, managing incoming and outgoing mail, maintaining correspondence, taking notes during meetings, and organizing records.

· Coordinate and arrange travel schedules and reservations as required for both business and personal travel.

· Manage and organize calendar, scheduling both professional and personal appointments, and ensuring timely and efficient coordination of meetings.

· Take responsibility for planning and executing events as needed.

· Carefully review and handle incoming mail, taking appropriate action and preparing outgoing mail.

· Establish and maintain a system for reviewing and categorizing incoming materials such as publications and periodicals.

· Skillfully prioritize and handle multiple projects concurrently, ensuring prompt resolution of issues.

· Maintain accurate records and track expenses efficiently.

• Prepare reports and presentations.

• Coordinate/liaise with other household staff as needed.

Requirements:

• College degree preferred but not required

• Strong organizational and time management skills

• Proven experience supporting high-level executives

• Excellent communication and interpersonal skills

• Ability to maintain confidentiality and handle sensitive information

• Business savvy and ability to adapt to a fast-paced environment

• Familiarity with managing complex calendars and scheduling

• Flexible and adaptable approach to work

Salary : $95,000 - $125,000/yearly + benefits + 401k match + bonus eligibility

Location: Long Beach, CA. This is a hybrid role with requirements to report to the office 2-3 days a week.

Looking to hire immediately!