Data Entry Specialist

The Data Entry Specialist works on computers, entering information for processing of legal requests for records, evidence and/or subpoenas. In many cases, this work may be repetitive, but accuracy is essential as this data is often essential for the day-to-day operations of a company. Must be able to perform comfortably in a fast-paced, goal-oriented work environment. Will provide support to managers, expeditors, and billing department to ensure accuracy of data and database management.

Essential Functions:

• Maintain and utilize data spreadsheets.
• Ability to interpret legal terminology and transcribe orders correctly.
• Enters orders into database precisely and is able to identify new, additional and duplicate orders.
• Analyze, interpret and cross-reference orders to ensure accuracy and completeness.
• Administer billing rate updates and protocol changes.
• Ensure that billing rates are correctly linked to ordering parties.
• Track, receive and respond to orders, utilizing Outlook emails throughout the organization.
• Completes paperwork in its entirety with a high level of accuracy.
• Coordinates serving requests via fax, mail, FedEx; and/or hand-served requests.
• Calculates order dates, waiver dates, and due dates with accuracy.
• Create and serve all necessary paperwork in an orderly fashion to the correct parties being served.
• Safeguards confidentiality of medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.
• Other duties as assigned.

COMPETENCIES, SKILLS AND ABILITIES:

• Must be a positive team player and be able to communicate with team members.
• Strong attention to detail, efficient and highly organized.
• Ability to multi-task.
• Proficient in Outlook, Word, Adobe Acrobat, Internet Explorer, Windows; MR8 is a plus.
• Utilize hardware (Fax Machine, Copy Machine, and Scanners).
• Minimum 38 WPM typing proficiency.
• Flexible schedule and available to work occasional overtime as required.
• Ability to work with deadlines and work well under pressure.
• Works well independently and with other department members.
• Accepts direction well.
• Excellent attendance and punctuality.
• Familiarity with subpoenas, written depositions, and affidavits is a plus.
• Must have the ability to communicate effectively, both verbally and in writing.
• Ability to think quickly and logically to ensure expedient response to customer inquiries.
• Enter information into multiple screens while listening to information from customers.

EDUCATION / EXPERIENCE

• High school diploma or equivalent required.
• Legal terminology preferred.
• Constantly strives to achieve excellence in day-to-day operations of respective department.
• Works collaboratively with all members of management to resolve departmental and organizational challenges expeditiously, economically, professionally, and with minimum disruption to the practice.
• Team player approach.

SUPERVISORY RESPONSIBILITIES:

This role is not a supervisory position.

LANGUAGE SKILLS:

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS:

None

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use a mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

TRAVEL REQUIREMENTS:

No travel expected for this position.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT:

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status.

EOE Employer/Vet/Disabled.

If you require reasonable accommodation in the application process, please contact Human Resources at for assistance. All other applications must be submitted.