Data Entry Specialist

Find a job with Cayuga Centers that is right for you.

Cayuga Centers is hiring immediately for a Data Specialist

Earn $22.00/hour

Location: Miami, FL

About Cayuga Centers

Cayuga Centers is an accredited non-profit, human services agency dedicated to family support and preservation, trauma-informed care, and serving vulnerable populations with the most unique needs. Founded in 1852 in Auburn, NY, we have a long history of delivering high-quality and innovative services to individuals, children, youth, and families. We have offices in 10 cities and serve over 10,000 individuals and families annually. Join us!

At Cayuga Centers, we embrace Diversity, Equity, Inclusion, and Belonging (DEIB). We do this by taking a firm stance against hatred, inequality, bias, and injustice. We provide our staff with the training, coaching, and resources necessary to grow and serve with cultural humility, acceptance, and understanding. We are responsive to the diverse needs of those we serve and staff, and are committed to ensuring that everyone feels respected, valued, and a sense of belonging.

About the Program and Position:

HealthySteps is an evidence-based, interdisciplinary pediatric primary care program that promotes nurturing parenting and healthy development for babies and toddlers. HealthySteps provides support to families where they are most likely to access it - the pediatrician’s office. Data shows that nearly all families take their babies to see the pediatrician, which gives HealthySteps the opportunity to reach the highest number of babies and toddlers. The HealthySteps (HS) approach means the entire practice works as a team to strengthen the relationship between families and the practice and support strong parent/child attachment.

Cayuga Centers seeks a highly organized and motivated Data Specialist for the HealthySteps (DOH) program in Miami. Under the direction of the Program Manager or designee, the Data Specialist conducts a full array of data entry duties for the program.

How you get to use your skills:

1. Assists in the coordination of office and program activities to ensure program efficiency.
2. Enter, collect, and review data.
3. Enter data into electronic data system as indicated by contract.
4. Logs and prepares closed charts for storage.
5. Generates and maintains program forms and literature.
6. Assists developmental specialists with events and presentations, as needed.
7. Attends staff meetings taking minutes as requested by the Program Manager or designee.
8. Retrieves data and matches needs with Developmental Specialists.
9. Meet with Developmental Specialists and Program Manager on a weekly basis.
10. Generates reports, charts, and graphs as requested for Program Manager or designee.
11. Troubleshoots and rectifies any problems found in documentation and communicates information regarding errors to the Program Manager or designee.
12. Operates equipment such as scanners, printers, faxes, computers, and copiers.
13. Creates and maintains an organized filing system.
14. Establishes and maintains an organized working environment.
15. Responds to calls promptly with etiquette, takes accurate messages, and submits or transfers calls/messages to Program Manager or designee.
16. Attend weekly supervision with Program Manager.
17. Participates in required trainings by funder and Cayuga Centers.
18. Reviews registration documents and performance measures for completeness, accuracy, and consistency with procedures.
19. Performs general office tasks.
20. Perform other duties as assigned by supervisor, program leadership, and President/CEO.

Schedule:

This is a full-time non-exempt position. Regular hours entail 9:00 am - 5:00 pm, Monday through Friday. Must be flexible to meet program needs.

Experience and Skills:

1. High School Diploma and three (3) years of secretarial/clerical/data entry experience - required.
2. Experience in a non-profit setting preferred.
3. Experience with data entry.
4. Ability to design graphs, charts, and forms.
5. Experience with Google Suite and Microsoft Office - Excel, Word, Spreadsheets.
6. Ability to complete tasks within deadlines and due dates with minimal supervision.
7. Excellent attention to detail.
8. Ability to manage multiple projects at once.
9. Ability to communicate with other staff as needed for information sharing, ensuring project effectiveness, and form design accuracy.
10. Ability to travel to agency locations.

Benefits:

1. 80 hours of paid Vacation.
2. 10 paid Holidays (prorated), 24 hours of paid Personal Time, Medical Appointment Time.
3. Medical, dental, and vision insurance.
4. Pet and Legal Insurance.
5. Employee Assistance Program.
6. FSA savings accounts.
7. Supplemental life insurance, critical illness, enhanced short-term disability benefits.
8. 401(k) match up to 6%.
9. Corporate Discounts Program.
10. Sick Leave Pool.
11. Identity Protection.

Why Cayuga Centers?

1. Certified Great Place to Work.
2. Workplace Wellness Award Finalist.
3. Council on Accreditation (COA) Accredited.
4. Implement best practices and evidence-based interventions.
5. Committed to employee professional development and advancement.
6. We embrace change, innovation, and opportunities.
7. Our diverse workforce acts and leads with human sensitivity and respect.
8. Large and growing national footprint.